Project Assistant

Work for an Organization that Recognizes Your Talents & Skills 

Project Assistant 

FTE: 0.8

Location: Remote, Netherlands-based

Seuss+ is the team biotech and pharma sponsors call when clinical trials risk going off track.

We solve clinical trial challenges for biotech and pharma organizations, aligning the right vendors, contracts, and systems to meet critical milestones with clarity, confidence, and regulatory compliance. More than just consultants, we act as strategic partners, embedding structure, clarity, and momentum into every clinical development phase.

About the role 

As a Project Assistant at Seuss+, you’ll support consulting teams delivering projects for biotech and pharma sponsors. Working alongside our consultants and under the supervision of a Senior Business Consultant, you’ll help coordinate project activities, prepare high-quality deliverables, maintain accurate documentation, and keep day-to-day project administration moving.

This role is suited to someone with recent clinical research or clinical operations experience who enjoys working behind the scenes to keep complex projects organized. You may have worked as a Project Assistant, Clinical Trial Assistant, Clinical Research Associate, or in another assistant role within a CRO, biotech, or pharmaceutical company.

You’ll need to be hands-on, comfortable taking initiative, and willing to move between project coordination, document management, research, data checking, meeting support, and internal administration. Accuracy matters, but so do responsiveness, sound judgment, and the ability to take ownership of your work.

Day-to-day activities include

• Supporting project planning, monitoring, reporting, and follow-up activities.

• Coordinating meetings, workshops, calendars, materials, and project logistics.

• Preparing agendas, taking minutes, tracking actions, and following up with project team members.

• Supporting communication with clients, vendors, freelancers, and internal stakeholders.

• Assisting with the preparation of client deliverables, reports, presentations, templates, and project documentation.

• Conducting research, checking data, and supporting basic financial analysis.

• Reviewing invoices, budgets, and project information for accuracy.

• Maintaining project files, Controlled Documents, and inspection-ready records.

• Managing project administration within Microsoft Teams, SharePoint, Wrike, and other systems.

What is VRMM and how it shapes the role?

At Seuss+, we don’t just deliver consulting projects. We work through a purpose-built system created for the realities of biotech clinical development.

Our Vendor Relationship Maximization Method, or VRMM, is a five-stage framework developed through more than 14 years of hands-on experience. It covers vendor strategy, vendor selection, contracting, governance, oversight, performance management, and closeout.

As a Project Assistant, you’ll support consulting teams across these stages. This may include coordinating a CRO selection process, preparing vendor comparison materials, maintaining project trackers, organizing governance meetings, reviewing financial data, or managing the documentation needed to create a clear audit trail.

VRMM gives each project a defined structure, clear responsibilities, and consistent tools. Your role is important in keeping that structure working day to day.

Key responsibilities 

This role sits within a fast-paced consulting environment. You’ll support several projects at the same time, each with different stakeholders, priorities, timelines, and deliverables. 

You’ll work with sponsor organizations ranging from early-stage biotech companies to clinical-phase organizations preparing for major study milestones, regulatory engagement, or inspection. 

Project delivery and coordination 

• Support the planning, monitoring, and reporting of clinical development consulting projects. 
• Maintain project plans, trackers, action logs, timelines, and status updates.
• Coordinate meetings and workshops, including scheduling, materials, invitations, attendance, and follow-up. 
• Prepare agendas, meeting minutes, decision logs, and action lists. 
• Track agreed actions and follow up with responsible team members. 
• Support communication with clients, vendors, freelancers, and internal project teams. 
• Assist with the preparation and formatting of reports, presentations, analyses, and other client deliverables. 
• Conduct desk research and gather project information as directed by a consultant. 
• Check data and source information for accuracy, consistency, and completeness. 
• Store, file, archive, and maintain project records in line with Seuss+ processes. 
• Support the management and updating of Controlled Documents. 
• Help maintain vendor repositories and other service-related documentation. 

Financial and analytical support 

• Support consultants with invoice reviews, budget comparisons, and financial tracking. 
• Check vendor budgets, invoices, and project data against approved information. 
• Maintain financial trackers and prepare clear summaries for project teams. 
• Highlight inconsistencies, missing information, or items requiring review. 
• Assist with basic data analysis and preparation of project reports. 

Internal operations 

• Support senior team members with consulting team reporting and project monitoring. 
• Assist with internal initiatives and quarterly objectives. 
• Create and update templates, tools, standard formats, and team overviews. 
• Maintain Microsoft Teams channels, SharePoint folders, Wrike records, and other internal systems. 
• Support document archiving and records management activities. 
• Coordinate updates to Controlled Documents and related training records. 
• Contribute ideas that improve project administration and internal ways of working. 
• Complete required training and follow Seuss+ processes and procedures. 

Qualifications and experience 

• At least two years of recent experience in clinical research, clinical operations, or a related role within a CRO, biotech, or pharmaceutical company. 
• Previous experience as a Project Assistant, Clinical Trial Assistant, Clinical Research Associate, or in a comparable clinical operations support role. 
• Industry experience is required. 
• A relevant degree or professional qualification in life sciences, healthcare, business administration, or a related field is preferred. 
• Strong written and spoken English. 
• Advanced working knowledge of Microsoft Excel, Word, and PowerPoint. 
• Comfortable learning and working with new applications and systems. 
• Experience with Microsoft Teams, SharePoint, Wrike, or comparable project management systems is beneficial. 
• Strong document management, coordination, and administrative skills. 
• Right to live and work in the Netherlands. 

This role is for you if 

• You have worked in clinical research or clinical operations and understand the importance of accurate documentation. 
• You enjoy keeping projects, meetings, files, and actions organized. 
• You take initiative and follow tasks through to completion. 
• You are comfortable asking questions when information is unclear. 
• You can work accurately while managing several priorities. 
• You notice inconsistencies and check details rather than making assumptions. 
• You communicate clearly and professionally with colleagues, clients, and external partners. 
• You are willing to support both client projects and internal administrative activities. 
• You enjoy working as part of a remote team while managing your responsibilities independently. 
• You want to build your consulting and project management experience within clinical development. 

The way you work 

You are approachable, dependable, and motivated by doing work well. You listen carefully, respond constructively to feedback, and look for practical ways to improve your skills. 

You build respectful working relationships with people inside and outside the organization. You use tact when handling sensitive information or competing priorities and remain calm when timelines are tight. 

You bring structure to your work, plan tasks carefully, communicate delays or concerns early, and understand when an issue needs to be escalated to a senior team member. 

Working at Seuss+ 

Seuss+ is a fully remote company with an international team based across Europe. We’ve supported clinical-stage biotech and pharma sponsors for more than 14 years, bringing structure and clarity to complex clinical operations. 

Our leadership team is female-founded and women-led, with a strong focus on transparency, accountability, and genuine collaboration. 

We work in a fast-paced environment where clear thinking, strong communication, attention to detail, and self-direction are essential. Microsoft Teams is our virtual workspace. It is how we meet, share updates, manage activities, and stay connected with each other and our clients. 

You’ll be expected to manage your workload responsibly, maintain accurate project records, communicate openly, and stay engaged as work moves forward. 

What we offer 

• A 0.8 FTE position. 
• A remote-first working setup with flexibility built in. 
• 26 vacation days based on full-time employment, calculated pro rata. 
• The possibility to take workations in line with company policy. 
• An international team that values quality, accountability, and collaboration. 
• Experience across clinical development projects for biotech and pharma sponsors. 
• Clear processes, established tools, and support from experienced consultants. 
• Opportunities to build your project management, consulting, and vendor management skills. 
• A working culture where your contribution is valued and your development is supported. 

Hiring process 

After your application, you’ll be invited to an initial interview with our Director of Group Services, Susan Braakman. 

Following a successful first conversation, you may be asked to complete a short Predictive Index assessment. This helps us understand how you naturally work, communicate, make decisions, and respond to your environment. There are no right or wrong profiles. We use the assessment to build balanced teams and support people in working effectively within their roles. 

A separate read-out will be planned to discuss your profile and give you further insight into the results. 

The next stage will include an interview with members of the consulting team. As part of the final stage, you may be asked to complete a practical assignment or case exercise related to the responsibilities of the role.